What is a Live Scan Form?
A Live Scan form is a document used to collect applicant information necessary for electronic fingerprint submission․ It facilitates background checks for employment, licensing, and certification purposes, ensuring accuracy and efficiency․
Definition and Purpose
A Live Scan form, often a BCIA 8016 in California, is a standardized document essential for initiating electronic fingerprint submissions․ It serves as the primary means for collecting an individual’s demographic data and other pertinent details required for background checks․ This process is crucial for various applications, including employment, professional licensing, and certifications, particularly in roles requiring public trust or working with vulnerable populations․ The form’s purpose is to ensure the accurate transmission of fingerprint data to the Department of Justice and the FBI for comprehensive background checks․ This form streamlines the process, eliminating the need for traditional ink-and-roll fingerprinting methods․ It ensures that the submitted information is correctly associated with the applicant and the requesting agency․ Furthermore, it facilitates a more efficient and secure background check process․
Live Scan Form Requirements
Live Scan forms necessitate specific identification documents and information about the requesting agency․ These requirements ensure accurate processing and prevent delays in the background check process․
Identification Documents
To complete a Live Scan, applicants must present valid, unexpired government-issued photo identification․ Acceptable primary forms include a state driver’s license, a California DMV identification card, or a passport․ Military IDs and alien registration cards are also valid․ If a primary ID is unavailable, supplemental documents are required, ensuring identity verification․ Expired IDs are not accepted․ The personal information on the ID must match the information on the Live Scan form, like name, gender, and date of birth․ The Live Scan operator will verify the presented identification document to ensure it meets all requirements before proceeding․ This step is crucial for accurate background checks․
Requesting Agency Information
The Live Scan form requires specific information about the requesting agency․ This includes the agency’s name, address, and contact details, which are essential for processing the background check results․ The form also includes an Originating Agency Identifier (ORI) code, which is a unique identifier assigned to each agency․ This code ensures that the fingerprint results are sent to the correct agency․ Some agencies may have an OCA number, also known as the Originating Case Agency number, for internal tracking purposes․ This field may also be labeled as “Your Number” or “Facility Number”․ The requesting agency typically provides the applicant with a pre-filled form or instructions on how to complete this section․
Completing the Live Scan Form
Completing the Live Scan form accurately is crucial for a smooth process․ The form includes sections for applicant details, job information, and the Originating Agency Identifier (ORI) code․
Applicant Information Section
The Applicant Information section of the Live Scan form requires meticulous attention to detail․ This section typically includes fields for your full legal name, date of birth, gender, and mailing address․ It’s paramount that all personal descriptor information matches the identification documents you present at the Live Scan facility, such as a driver’s license or state ID․ Any discrepancies could lead to delays or rejection of your application․ Providing accurate information helps ensure that the background check is associated with the correct individual․ Complete all fields with clarity and precision, using printed text to avoid any confusion during processing․ Remember, this section serves as the foundation for accurately linking your fingerprints to your personal records․
Job Title or Type of License, Certification or Permit
This section of the Live Scan form specifies the exact reason for your fingerprinting․ You must enter the precise job title, license, certification, or permit for which you are being processed․ For instance, if you’re applying for a nursing license, you’d enter “Registered Nurse License․” If it’s for a job, write the formal job title, such as “Security Guard․” It is crucial to provide only one specific type in this field․ If you are pursuing multiple licenses or certifications, a separate Live Scan form is required for each․ This detail is essential as it directs your background check to the correct agency and ensures the correct processing of your application, so accuracy is paramount․
Originating Agency Identifier (ORI) Code
The Originating Agency Identifier (ORI) code is a unique identifier assigned to the specific agency requesting your background check․ This code is crucial because it directs your fingerprints and background check results to the correct recipient․ The ORI code ensures that the information reaches the appropriate licensing board, employer, or organization․ This field is often pre-filled on the Live Scan form by the requesting agency․ It’s essential to verify that the provided ORI code is accurate․ If you are unsure of the correct code, consult with the agency that requires the Live Scan․ Incorrect ORI codes may cause delays in processing your application or may send your results to the wrong place․
Live Scan Process
The Live Scan process involves submitting your completed form and fingerprints electronically․ This is done by a certified operator who transmits the data to the Department of Justice for processing․
Submitting the Form and Fingerprints
To initiate the Live Scan process, you must first obtain the correct Request for Live Scan Service form from the requesting agency․ This form is crucial as it contains specific information needed for processing․ Ensure that the form is completely filled out accurately before visiting a certified Live Scan location․ Bring the completed form along with a valid government-issued photo ID, such as a driver’s license or passport․ At the Live Scan site, a trained operator will capture your fingerprints electronically using a specialized scanning device․ The operator will then verify your identification and the information on the form before transmitting the data securely to the relevant authorities, like the Department of Justice (DOJ), for background checks․ The electronic submission ensures a faster and more efficient process compared to traditional ink fingerprinting․
Role of Live Scan Operator
The Live Scan operator plays a crucial role in the fingerprinting process․ They are responsible for verifying the applicant’s identity by checking their photo identification against the information on the Request for Live Scan Service form․ The operator ensures that all data fields on the form are completed accurately and legibly before proceeding․ They utilize advanced scanning devices to capture high-quality digital fingerprints from the applicant․ The operator must be trained in the proper procedures for operating the Live Scan equipment and ensuring the accuracy of the captured fingerprints․ They also facilitate the secure transmission of the applicant’s fingerprints and related information to the appropriate government agencies, such as the Department of Justice (DOJ)․ Additionally, they may provide guidance to applicants regarding payment procedures and other relevant information about the Live Scan process․
Additional Information
Payment methods vary; some locations accept only cards, not cash or checks․ Always verify the correct forms with the requesting agency․ Live Scan sites may have specific hours or require appointments․
Payment Procedures
Payment for Live Scan services can vary depending on the provider․ Some locations may accept credit or debit cards, while others may require a money order or certified check․ It’s crucial to inquire about the accepted payment methods prior to your appointment․ Some Live Scan operators might not accept cash, and you could be directed to a bursar’s office for payment processing․ Always confirm the exact cost and payment options with the Live Scan facility beforehand․ Be prepared to pay the required fees to ensure your fingerprints are processed without delays․ Some agencies may provide pre-filled forms, which include payment information, or may have specific billing procedures․ If you are unsure about the correct payment process, contact the agency that requested the Live Scan for clarification․ Failure to adhere to the payment procedures will result in your fingerprints not being processed․
Live Scan Locations
Live Scan services are offered at various locations, including authorized private businesses, law enforcement agencies, and some educational institutions․ To find a convenient Live Scan location, you can check your local telephone directory, or contact your local police department or sheriff’s office․ Some state websites provide lists of certified Live Scan providers․ It’s recommended to verify the location’s hours of operation and if appointments are needed prior to visiting․ Due to recent events, it is advised to contact the location in advance to confirm they are providing services․ Make sure that the location you choose uses the required equipment and software․ If you are unsure which locations are certified contact the agency that requested your live scan․ Choosing the correct location is important for a seamless Live Scan process․ Ensure that the location provides the correct services․
Verifying Correct Forms
It is essential to verify that you have the correct Live Scan form before your appointment․ The required form is typically provided by the requesting agency—the organization that needs your background check․ Using the incorrect form will likely result in delays or rejection of your application․ Check with the requesting agency to confirm that you possess the right form for your specific purpose․ Some agencies may have pre-populated forms with their specific information․ Always ensure the form matches the requesting agency’s requirements and contains the correct ORI number․ If you have multiple applications, each one may require a separate Live Scan form․ Review the form carefully to confirm all information is correct․ Do not rely on photocopies unless instructed to do so․ Confirm with the agency that the form is current and up-to-date․ This critical step is crucial for the Live Scan process․
Specific Cases
Specific situations require careful attention to Live Scan forms․ These may include multiple applications, or specific agency requirements, such as those from the DMV․ Proper form handling is critical for compliance․
Multiple Items Requiring Live Scan
When an applicant needs a Live Scan for multiple licenses, certifications, or employment positions, a separate Request for Live Scan Service form must be completed for each item․ This is because each specific background check requires its own unique tracking and processing․ For instance, if someone is applying for both an Alarm Company Qualified Manager Certificate and an Ambulance Driver Certificate, they will need two distinct forms․ Each form will have its own Originating Agency Identifier (ORI) code and other specific details related to the individual application․ Failing to complete separate forms can cause delays or rejection of the background check results․ This ensures each agency receives the specific information they need to process an application․
DMV Specific Live Scan Form
The Department of Motor Vehicles (DMV) utilizes a specific Request for Live Scan Service form (DMV 8016) for applicants requiring fingerprinting for various DMV-related purposes․ This form is distinct from general Live Scan forms and contains specific information needed by the DMV to process background checks․ Applicants must use the correct DMV form to ensure their results are correctly routed․ The DMV requires direct communication from the Department of Justice (DOJ) to process applications․ Therefore, individuals must go to a Live Scan location with the correct DMV form․ Without this specific form, the background check results may not be properly sent to the DMV, causing delays in processing applications․ This form is crucial for any DMV-related licensing or certification․